1. Attendance

Minutes: Present:  Carol Vallencourt, District No. 1; Charles Van Zant, Jr., District No. 3; Wayne Bolla, District No. 4; and Lisa Graham, District No. 5.  Superintendent Owens was also present.  Carol Studdard, District No. 2, was absent, attending an out-of-town conference, and Vice Chairman Charles Van Zant presided over the meeting.

Superintendent

2. C-1 Minutes of special pupil requests, student disciplinary hearings, and regular meeting on May 15, 2008

Attachment: May1508.pdf
Attachment: May1508SPR.pdf
Attachment: May1508Disc.pdf (Confidential Item)

3. C-2 Payment of Florida Association of District School Superintendents Annual Dues for fiscal year 2008-09

Attachment: 2008 FADSS Dues.pdf

School Board Members

4. C-3 Payment of Florida School Boards Association Annual Dues for fiscal year 2008-09

Attachment: 2008 FSBA Dues.pdf

Deputy Superintendent

5. C-4 Revision to 2008-2009 Daily Hours for Teachers and Students

Attachment: Revision to 2008-2009 Daily Hours for Teachers-Students.pdf

6. C-5 2008-2009 Bradford County Agreement

Attachment: Bradford County Agreement - 2008-2009 - 06-19-08.pdf

7. C-6 School District of Clay County's Safety & Security Self-Assessment (Safe Passage Act)

Attachment: Clay County Safety and Security Self-Assessment - 2007-2008.pdf

8. C-7 Advertise Amendments to CCSB Policy 6GX-10-6.01 Educational & Ancillary Facilities

Attachment: CCSB Policy 6.01 Educational and Ancillary Facilities - Advertise - 06-19-08.pdf

9. C-8 Advertise Adoption of New CCSB Policy 6GX-10-4.63 Lightning Safety and Protection

Attachment: CCSB Policy 4.63 Lightning Safety and Protection - Advertise - 06-19-08.pdf

10. C-9 Advertise Amendments to CCSB Policy 6GX-10-4.50 Biological Expermentation

Attachment: CCSB Policy 4.50 Biological Experimentation - Advertise - 06-19-08.pdf

11. C-10 Advertise Amendments to CCSB Policy 6GX-10-4.05 Drug Abuse or Weapons

Attachment: CCSB Policy 4.05 Drug Abuse or Weapons - Advertise - 06-19-08.pdf

12. C-11 Advertise Amendments to CCSB Policy 6GX-10-2.26 Evaluations

Attachment: CCSB Policy 2.26 Evaluations - Advertise - 06-19-08.pdf

Human Resources

13. C-13 2008 Clay Assessment System (CAS) Manual Revision

Attachment: 2008 CAS Manual.pdf

14. C-14 2008-2009 Temporary Salary Schedule

Attachment: 2008 2009 TEMPORARY SALARY SCHEDULE.pdf

15. C-15 Human Resources Development Management Plan - Revision

Attachment: PerformanceandAppraisal.pdf
Attachment: AppendixAtachmentTM.pdf
Attachment: ScreeningSelection&Appointment.pdf

Instruction

16. C-17 Bannerman Learning Center Placements in Lieu of Expulsion and ESE Alternative School Update

Attachment: BLC placements.pdf

17. C-18 Co-Enrollee list for May 2008

Attachment: Co-Enrollee list for May 2008.pdf (Confidential Item)

18. C-19 District Technology Plan 2008

Attachment: Tech plan 6-3-08 - final for Board with cover.pdf

19. C-20 Contract between the School Board of Clay County and Lewis H. Fischer, Licensed School Psychologist for psychologial services

Attachment: Fischer, L.pdf

20. C-21 Addendum to the 2007-2008 Contract between the School Board of Clay County and SeaSide Health Services

Attachment: Seaside Health Addendum.pdf

21. C-22 Affiliation Agreement between the School Board of Clay County and the University of Houston - Clear Lake School of Human Sciences and Humanities School Psychology Program

Attachment: UHCL Affiliation Agreement.pdf

22. C-23 Agreement between the School Board of Clay County and Timothy Bell, Law Enforcement Officer for the Clay County Sheriff's Office

Attachment: Tim Bell.pdf

23. C-24 Contract between the School Board of Clay County, the Orange Park Town Council, the Town of Orange Park, and the Orange Park Police Department

Attachment: OPPD.pdf

24. C-25 Quarterly Log of Student Travel

Attachment: Field Trip Log for Board Agenda (3-Month Log)April-June-2008.pdf

25. C-26 Interinstitutional Articulation Agreement (Dual Enrollment)

Attachment: 20080604131356574.pdf
Attachment: 20080604131433230.pdf
Attachment: 20080604131543658.pdf

26. C-27 Contracting for Speech Clinicians' services from outside providers at a rate not to exceed $78.00 per hour during the school year 2008-2009.

Attachment: SPEECH THERAPY SERVICES CONTRACT 08 09 BLANK.pdf

27. C-28 MACs contract with School Board of Seminole County, 2008-2009

Attachment: Seminole MACS contract 08 09.pdf

28. C-29 Letter of Agreement between the School Board of Clay County and Health-Tech Consultants, Inc.

Attachment: Health-Tech SDFS.pdf

29. C-30 2008-2009 Title X Education for Homeless Children and Youth Program Grant

Attachment: Homeless Grant.pdf

30. C-31 Contracting for Audiological services during school year 2008-2009

Attachment: Audiological Services Contract 08 09 Sharpe.pdf

31. C-32 Contracting for Interpreter (Sign-Language) services school year 2008-2009.

Attachment: INTERPRETERS SERVICES (Sign Language) CONTRACT 08 09.pdf

32. C-33 Continue Training in the Safe Crisis Management Program for ESE employee's school year 2008-2009.

33. C-34 Pay mileage at .505 cents/mile to have parents or group homes transport certain ESE students for student school year 2008-2009.

34. C-35 Renew Multi-District Agreement with Duval County to serve low incidence ESE students for school year 2008-2009.

35. C-36 Renew Clay Behavioral Health Contract for 2008-2009.

Attachment: Clay Behavioral Mental Health contract 08 09.pdf

36. C-37 Memorandum of Understanding between the School District of Clay County and Episcopal Children's Services/HEADSTART 2008-2009

Attachment: Episcopal Children's Head Start Contract 08 09.pdf

37. C-38 Federal Entitlement Grant application for IDEA Part B, IDEA PreK for 2008-2009.

38. C-39 Multiagency Network for Severely Emotionally Disturbed Students (SEDNET) Grant for IDEA, Part B funding from July 1, 2008 to August 31, 2009, and General Revenue funding July 1, 2008 to June 30, 2009.

Attachment: SEDNET Grant 2008-2009.pdf

39. C-40 Renew Contractual Agreement between School District of Clay County and Challenge Enterprises of North Florida, Inc. to serve Birth-3 year old PreK students for school year August 20, 2008 to June 30, 2009

Attachment: Challenge Enterprises Birth to Three 08 09 (2).pdf

40. C-41 Renew Contractual Agreement between School District of Clay County and Challenge Enterprises of North Florida, Inc. to serve ESE 3-5 year old PreK students for school year August 20, 2008 to August 13, 2009.

Attachment: Challenge Enterprises Three to Five 08 09 (2).pdf

Business Affairs

41. C-42 Amendments to the CCSB Internal Accounts Manual

Attachment: Internal Acct20080609104656239.pdf

42. C-43 Approval of petty cash and change fund checks for Cafeteria Managers, Food & Nutrition Services Coordinators and Food & Nutrition Services director for the 2008-2009 school year.

Attachment: PettyCash20080609104702965.pdf

43. C-44 Permission to write off NSF checks at various schools for Food & Nutrition Services from the 2006-07 school year totaling $1,577.50

Attachment: SFSNSF20080609104707476.pdf

44. C-45 Monthly Financial Report for the Month of May, 2008

Attachment: Monthly Financial Stmt-May.pdf

45. C-46 Budget Amendments for the Month of May, 2008

Attachment: May 2008 Impact Stmt BA Report.pdf

46. C-47 Monthly Property Report - May, 2008 - Furniture/Equipment

Attachment: Furniture-Equipment Report-May, 08.pdf

47. C-48 Monthly Property Report - May, 2008 - AV Materials

Attachment: Audiovisual Report-May, 08.pdf

48. C-49 Monthly Property Report - May, 2008 - Software

Attachment: Software Report-May, 08.pdf

49. C-50 Monthly Property Report - May, 2008 - Vehicles

Attachment: Vehicles Report-May, 08.pdf

50. C-51 Deletion of Certain Items Report - June, 2008

Attachment: Monthly Deletion Report-June, 08.pdf
Attachment: Monthly Deletion Report (Attachments)-June, 08.pdf

51. C-52 Warrants and Vouchers for MAY, 2008

Attachment: Warrants and Vouchers May, 2008.pdf

52. C-53 Write-Off of "Missing" Property Items for 2007-2008

Attachment: Missing Property Report-FY 2007-2008.pdf
Attachment: Missing Property Report (Letters)-FY 07-08.pdf

53. C-54 Petty Cash Funds for the 2008-2009 Fiscal Year

54. C-55 Write Off NSF Checks at Schools

55. C-56 Bid to Be Awarded June 2008

56. C-57 Bid Renewals June 2008

Support Services

57. C-58 Submission to the State's Fire Marshal the District required 2007-2008 Fire Safety Annual Inspection Report for the School District's Educational Facilities.

Attachment: Fire Safety 2008 Cover Page.pdf
Attachment: AGE, CEB, CHE, DIS, FIE, GPE FIRE INSPECTION REPORTS.pdf
Attachment: KHE, LAE, LSE, MRE, MBE FIRE INSPECTION REPORTS.pdf
Attachment: MCE, OPE, PES, ROE & RVE FIRE INSPECTION REPORTS.pdf
Attachment: SBJ, SPCE, TBE, TES, WEC, WES FIRE INSPECTION REPORTS.pdf
Attachment: BLC, GCSJH, LAJH, LSJH, OPJH, WJH FIRE INSPECTION REPORTS.pdf
Attachment: CHS, FHS, KHHS, MHS, OPHS, RHS FIRE INSPECTION REPORTS 27.pdf
Attachment: ANCILLARY FIRE INSPECTION REPORTS.pdf

58. C-59 Pre-Qualification of Contractors

Attachment: Contractor List June.pdf

59. C-60 Deductive Change Order #1 to Re-Roof Buildings 1 and 2 at Keystone Heights High School

Attachment: CO 1 KHH Roof 001.pdf

60. C-61 Change Order #2 (Direct Purchasing) to Re-Roof Buildings 1 and 2 at Keystone Heights High School

Attachment: CO 2 KHH Roof DP 001.pdf

61. C-62 Change Order #1 (Direct Purchasing) to Re-Roof Buildings 1, 2, 3 & 4 at Lake Asbury Elementary School

Attachment: CO 1 LAE Roof 001.pdf

62. C-64 Change Order #5 (Direct Purchasing) for OakLeaf Village Elementary School

Attachment: OLV CO 5.pdf

63. C-65 Change Order 4 for Plantation Oaks Elementary School Z

Attachment: CO 4, Z.pdf

64. C-66 2006/2007 Class Size Reduction Program Funding Distribution

Attachment: Class Size Reduction.pdf

65. C-67 Resolution to dispose of relocatable building, CI #30 at Middleburg Transportation

Attachment: Resolution CI #30.pdf

66. C-68 Appraisal, Survey, Environmental Study and Quit Claim Deed for Donation of 30 acres adjacent to Elementary School Y

Attachment: Y Donation Appraisal Summary.pdf
Attachment: Y Donation Enviro.pdf
Attachment: Y Donation Deed.pdf

67. C-69 Clay Electric Cooperative, Inc. Right-of-Way Easement for Plantation Oaks Elementary School

Attachment: Easement, Z.pdf

68. C-70 Award the Construction Contract to the low bidder meeting specifications for Group Toilet Facility at Bannerman Learning Center

Attachment: Bid Tab BLC Group Restroom.pdf

69. Adoption of all remaining Consent Items

Minutes: Consent Items C-12, C-16 and C-63 were moved to Discussion.  Consent Items C-22 and C-68 were withdrawn by staff.

Motions:
Approve the Consent Items as presented, with the exception of those moved to Discussion or deleted.	- PASS
Vote Results
Motion: Carol Vallencourt
Second: Lisa Graham
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

70. Recognize Lake Asbury Junior High student with perfect attendance K-8 (Superintendent Owens)

Minutes: The Superintendent presented Ashley Michelle Kushner with a perfect attendance certificate for being present in school every day for nine years (K-8).

71. District Media Festival Awards (Karen Robinson)

Minutes: 

Gr. K-2 Best in Show winner:  Morgan Groover, Clay Hill Elementary School

Gr. 3-5 Best in Show winners:  Allison Robertson and Maura Owens, Clay Hill Elementary

72. Recognize 2008 State Science Fair Winners (Brenda Weeks)

Attachment: 2008 State Science Fair Winners.pdf
Minutes: See attachment for a list of winners.

73. Recognize 2008 International Science and Engineering Fair Participants (Sharon Chapman)

Minutes: The Board recognized Joseph Roney and Mitchell Stecker who represented the school district at the 2008 International Science and Engineering Fair.

74. Clay County Fair Association to present Blue Ribbon Resolution (Pete Sutton)

Attachment: 2008 Blue Ribbon Resolution.pdf
Minutes: On behalf of the Clay County Fair Association, Mr. Sutton thanked the School District for its significant contributions and for being an integral partner with the Fair Association in achieving the Blue Ribbon Fair award for 2008.

School Board Members

75. Discuss need for Impact Fee Workshop

Minutes: Following discussion, general agreement was that the workshop meeting scheduled for June 26, 2008 was no longer needed.

76. Discuss request from the Board of County Commissioners to appoint one citizen member to serve on the 2008 Value Adjustment Board

Attachment: VAB2008.pdf
Minutes: Mr. Bickner read from recently approved legislation, the required qualifications for the citizen member.  Following discussion, it was determined that nominations should be submitted to Mr. Van Zant prior to the next regular meeting and the item will be reagendaed for approval of the citizen member as well as the School Board appointee at the July 17th meeting.   

Deputy Superintendent

77. Public Hearing - Amendments to CCSB Policy 6GX-10-5.08 Food and Nutrition Services

Attachment: CCSB Policy 5.08 Food-Nutrition Services - Public Hearing 06-19-08.pdf
Minutes: The public hearing was held with no one to speak to the item.

Motions:
Approve policy as submitted.	- PASS
Vote Results
Motion: Lisa Graham
Second: Carol Vallencourt
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

78. Public Hearing - Amendments to CCSB Policy 6GX-10-2.18 Retirement and Resignations

Attachment: CCSB Policy 2.18 Retirement and Resignations - Public Hearing 06-19-08.pdf
Minutes: The public hearing was held with no one to speak to the item.

Motions:
Approve policy as submitted.	- PASS
Vote Results
Motion: Carol Vallencourt
Second: Lisa Graham
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

79. Public Hearing - Amendments to CCSB Policy 6GX-10-2.24 Personnel File and Release of Information

Attachment: CCSB Policy 2.24 Personnel File-Release of Info - Public Hearing 06-19-08.pdf
Minutes: The public hearing was held with no one to speak to the item.

Motions:
Approve policy as submitted.	- PASS
Vote Results
Motion: Lisa Graham
Second: Wayne Bolla
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

80. C-12 (Bolla) Amendments to the 2008-2009 Staff Allocations

Attachment: Proposed Allocation Changes - 06-19-08.pdf

Motions:
Approve staff allocations as submitted.	- PASS
Vote Results
Motion: Wayne Bolla
Second: Lisa Graham
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

Human Resources

81. C-16 (Bolla) Personnel Consent Agenda

Attachment: Personnel Consent Agenda June 2008.pdf

Motions:
Approve the Personnel Consent Agenda as presented.	- PASS
Vote Results
Motion: Wayne Bolla
Second: Carol Vallencourt
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

Business Affairs

82. Consider adopting a resolution authorizing the sale of Certificates of Participation, Series 2008, in a principal amount of not exceeding $12,000,000, for the purpose of financing the costs of construction and equipping of Oakleaf High School

Attachment: 2008 COP Resolution-School Board.pdf

Motions:
Approve the resolution authorizing the sale of Certificates of Participation, Series 2008, with the amended maturing date of July 1, 2030.	- PASS
Vote Results
Motion: Carol Vallencourt
Second: Lisa Graham
Wayne Bolla	- Nay
Lisa Graham	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

83. Recess the Regular Meeting and convene a meeting of the Board of Directors of the Clay School Board Leasing Corporation

84. Consider adopting a resolution authorizing the sale of Certificates of Participation, Series 2008, in a principal amount of not exceeding $12,000,000 for the purpose of financing the costs of construction and equipping of OakLeaf High School

Attachment: 2008 COP Resolution-Leasing Corp.pdf

Motions:
Acting as the Clay School Board Leasing Corporation, adopt the resolution to authorize the sale of Certificates of Participation, Series 2008, in a principal amount of not exceeding $12,000,000, with the amended maturing date of July 1, 2030.	- PASS
Vote Results
Motion: Carol Vallencourt
Second: Lisa Graham
Wayne Bolla	- Nay
Lisa Graham	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

85. Adjourn the special meeting of the Board of Directors of the Clay School Board Leasing Corporation and reconvene the Regular Meeting

Support Services

86. Restated and Consolidated Interlocal Agreement for Emergency Shelters in Clay County between the Clay County School Board and the Clay County Board of County Commissioners.

Attachment: InterlocalAgreementEmergencyShelterJune19Final.pdf
Minutes: The Agreement designates Clay High School, Keystone Heights High School and Orange Park High School as pet shelters.  There was lengthy discussion in which concerns were expressed about damage resulting from animal waste, as well as health and sanitation concerns. 

Motions:
Approve the Restated and Consolidated Interlocal Agreement for Emergency Shelters in Clay County between the Clay County School Board and the Clay County Board of County Commissioners which now contains pet friendly shelters.	- FAIL
Vote Results
Motion: Carol Vallencourt
Second: Charlie VanZant
Wayne Bolla	- Nay
Lisa Graham	- Nay
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

87. C-63 (Bolla) Additive Change Order #7 for Shadowlawn Elementary School

Attachment: SLE CO 7.pdf
Minutes: There was discussion about whether responsibility for traffic signals in close proximity to schools lies with the School Board or the Board of County Commissioners.  Mr. Bickner will develop written communication to be transmitted to the County Attorney asking for interpretation of the Interlocal Agreement as it relates to traffic signals required at school sites.

Motions:
Approve the Change Order.	- PASS
Vote Results
Motion: Carol Vallencourt
Second: Wayne Bolla
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

88. Final (Phase III) Plans and Specifications for OakLeaf High School

Motions:
Approve High School “QQQ” Final Plans and Specifications.	- PASS
Vote Results
Motion: Lisa Graham
Second: Wayne Bolla
Wayne Bolla	- Aye
Lisa Graham	- Aye
Carol Vallencourt	- Aye
Charlie VanZant	- Aye

89. Board Member Comments

Minutes: 

• Mr. Bolla made comments about the relationship between lowering the impact fees and moving forward with the COP.
• Mrs. Vallencourt discussed the inadequate funding of public education by the Legislature.